Run your school fees, attendance, marks and parent communication from one simple ERP
School Matrix helps small and medium private schools manage students, collect fees, publish report cards, mark attendance and send official WhatsApp updates without messy paperwork.
Trusted by educators across India
Pain Point vs Blueprint
Why schools are moving away from registers and spreadsheets
The Old Paper-Spreadsheet Mess
- Fee collection details scattered in paper receipts and custom Excel lists.
- Parents constantly calling administrative staff requesting pending balance tallies.
- Attendance checked manually on paper, with no instant alerts to guardians when students skip classes.
- Report cards prepared manually by teachers on sheets before final typing.
- Official school WhatsApp notifications dispatched manually, leading to blocked numbers.
The School Matrix Workflow
- Fees, class rosters, marks, and notifications synchronized in one unified cloud system.
- Dedicated secure Parent Portal for instant balance tallies and receipt downloads.
- Absentee alerts automatically queued and sent via WhatsApp when attendance is logged.
- Teachers input marks directly in the portal; report cards generate automatically.
- Official Meta Cloud API template integrations ensuring high delivery rates without blocks.
Designed for Fast Operations
Authentic, Clean Administrator Dashboard
Fee Collection (Today)
₹48,250
Attendance Marked
94.8%
Pending Dues Alert
₹1.85L
Recent WhatsApp Alerts
Fee Receipt: Adm #104 Sent
Absence: Rahul Sen (IX-B) Sent
Defaulter Notice: IX-A Queued
Action Centre Warnings
3 Urgent• Class VIII-A attendance missing
• 2 WhatsApp jobs failed retry
• Report cards draft ready to lock
Modular Design
A lightweight ERP that solves real-time school problems
No bloatware, no heavy modules. We built only the core tools smaller private schools need to run.
Student Management
Student directory, admissions, class/section configs, sibling linking, guardian accounts, verification checklists, and automated promotions.
Fee Management
Define monthly/term/annual structures, class-wise heads, automatic concessions, sibling discounts, instant digital receipts, and collection reports.
Attendance
Mobile-friendly class-wise daily attendance lists. Teachers mark attendance in 30 seconds; absent alerts are queued automatically.
Exams & Report Cards
Manage multiple exam series, lock marks editing after publishing, generate board-compliant report card PDFs, and release them to parent portals.
Parent Portal
Dedicated login for fathers/guardians. Parents can check daily attendance, view published report cards, download receipts, and pay online.
WhatsApp Communication
Official Meta Cloud API integration. Send automated fee invoices, unpaid reminders, daily absence alerts, and results reports instantly.
Setup & Approvals
Configure academic years, subject allocations, default timing boundaries, teachers, and role-based permissions in minutes.
Data Security Scoping
School data scoped at row-level with strict database transaction isolation, daily snapshots, and full audit logs trail.
Built for Stakeholders
Value for every member of your school ecosystem
Live oversight, zero operational blindspots
Get absolute transparency on fee collections, daily school-wide attendance rates, and progress metrics without calling administrative staff.
Key Highlights:
- Live school fee collection and dues tracking
- Attendance status updates by class
- Exams locks and marks approval workflow
- Live Action Centre detailing operational gaps
- Teacher class/subject assignment controls
Onboarding Journey
Onboard your school in 4 simple steps
Academic Session
Define your academic year boundaries and active terms in one centralized setting.
Map Class Sections
Setup classes, map subjects, and upload your student roster directly via Excel bulk templates.
Configure Fee Structures
Assign fee heads, concessional waivers, and sibling discount rules to class sections.
Go Live & Automate
Publish attendance roll, trigger datesheets, collect online payments, and alert parents automatically.
Interactive Guardian Portal
No need for parents to download heavy applications or register accounts. Parents log in securely via OTP on their mobile browser to view grades, daily attendance, and print receipts.
- Pay monthly dues with Razorpay / Cashfree
- Instant PDF download of fee receipts
- View class-wise published report cards
Pending Dues
₹2,400
Recent Receipts
May 2026 Tuition ₹2,400
April 2026 Tuition ₹2,400
Attendance Status
Days Absent 2 Days
Attendance Rate 96.8%
School Matrix Notification
Official Account
Dear Guardian,
Daily Attendance Update: **Rahul Sen (IX-B)** has been marked as **ABSENT** today, 5-Jun-2026.
Please reply to this message for leave approvals.
09:30 AM
WhatsApp-First Communication
Alert guardians directly in their favorite messaging app. Automatically dispatch notifications on marks publication, attendance updates, and fee receipt generation without manual messaging.
API Queue Controls Simulation:
Control costs by switching routing modes instantly.
Revenue Tracking
Streamlined Fee Invoicing & Collection
1. Setup Structures
Define tuition, transport, exam, and registration fee heads by class section. Map waivers and sibling discount ratios.
2. Record Payments
Collect offline payments (Cash, Cheque) or let parents settle dues online with secure automated Razorpay/Cashfree routing.
3. Print & Alert
Print school-branded receipts and trigger WhatsApp notifications automatically with verified links.
Academic Gradebooks
Automated Report Card Preparation
1. Configure Exams
Setup Mid-Term, Final, or Unit test series. Assign maximum marks and passing marks for each class subject.
2. Input Marks
Teachers access assigned subjects and log students’ scores directly. Principals lock the data to prevent unauthorized editing.
3. Generate & Publish
Download student-wise CBSE format PDFs in one click or publish results to the parent portal.
DPDP Act Compliant
Enterprise-Grade Student Data Privacy
Tenant Scoping
Each school’s tables reside in isolated spaces in the MySQL server database. No cross-school lookups can ever occur.
Role-Based Access
Staff can only view screens allowed by their permissions. Principals control dashboard credentials access.
Secure Payments
Secret API keys are encrypted. Payment confirmations are verified programmatically before markings.
Detailed Audit Trail
Every action like marks corrections, fee adjustments, and user credential creations are logged in audit tables.
Transparent Billing
Pay Only for Enrolled Students
Flat per-student pricing. No setup fee, no hidden database costs. Unlocked features.
Case Study
"Before using School Matrix, our office was always flooded with parent complaints regarding pending fee due statements. With the automated WhatsApp integration and the secure parent portal, parents print their own receipts and pay online. We saved over 40 hours of clerical work monthly."
Dr. Sanjay Kapoor
Principal, Bright Horizon School (Haryana)
FAQ
Frequently Asked Questions
Q.How does the pricing work?
We charge a flat fee starting at ₹9.99 per active student per month. There are absolutely no upfront setup fees, database installation charges, or hidden maintenance costs. Billed annual options receive a 15% discount.
Q.Is our student and school database secure?
Absolutely. We employ strict school-wise database tenant isolation. School administrators cannot access system-level databases, parents can only see their linked children, and we strictly enforce role-based access controls. Data is backed up daily.
Q.Do we have to buy a separate WhatsApp package?
School Matrix integrates with Meta’s official WhatsApp Cloud API. WhatsApp conversation costs are billed extra as per Meta’s standard rate card. We provide an OFF/LOG_ONLY/LIVE selector so you can control your messaging budget.
Q.Are you compliant with India’s DPDP Act?
Yes. We follow the Digital Personal Data Protection (DPDP) framework strictly. We provide clear consent notifications, do not store sensitive student documents or photos unnecessarily, and encrypt credentials.
Q.How long does setup take?
We can set up your school in less than 24 hours. We help you import your student roster directly from Excel, setup classes, map subjects, and configure fee structures so you can go live immediately.